• How Do I Use Flash Fill

By Excel 2016’s handy Flash Fill feature gives you the ability to take a part of the data entered into one column of a worksheet table and enter just that data in a new table column using only a few keystrokes. The series of entries appear in the new column, literally in a flash (thus, the name Flash Fill), the moment Excel detects a pattern in your initial data entry that enables it to figure out the data you want to copy.

The beauty is that all this happens without the need for you to construct or copy any kind of formula. The best way to understand Flash Fill is to see it in action. The figure contains a new data table consisting of four columns. The first column already contains the full names of clients (first, middle, and last). The second, third, and fourth columns need to have just the first, middle, and surnames, respectively, entered into them (so that particular parts of the clients’ names can be used in the greetings of form e-mails and letters as in, “Hello Keith,” or “Dear Mr. New data table containing full names that need to be split up in separate columns with Flash Fill.

Split Cells in Excel Using Flash Fill. Flash Fill is a new feature introduced in Excel 2013. It could be really handy when you have a pattern and you want to quickly extract a part of it. For example, let’s take the first name and the last name data: Flash fill works by identifying patterns and replicating it for all the other cells. How to Auto Fill Data in Microsoft Excel 2016 During this Microsoft Excel 2016 training tutorial video, we will demonstrate the different ways you can use the Fill feature in Excel. You will learn how to work with the fill handle, fill dropdown and series dialog.

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How Do I Use Flash Fill

Rather than manually entering the first, middle, or last names in the respective columns (or attempting to copy the entire client name from column A and then editing out the parts not needed in the First Name, Middle Name, and Last Name columns), you can use Flash Fill to quickly and effectively do the job. And here’s how you do it: • Type Keith in cell B2 and complete the entry with the down-arrow key or Enter key. When you complete this entry with the down-arrow key or Enter key on your keyboard, Excel moves the cell pointer to cell B3, where you have to type only the first letter of the next name for Flash Fill to get the picture. • In Cell B3, type only J, the first letter of Jonas, the second client’s first name. Flash Fill immediately does an AutoFill type maneuver by suggesting the rest of the second client’s first name, Jonas, as the text to enter in this cell. At the same time, Flash Fill suggests entering all the remaining first names from the full names in column A in column B.