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Outlook data files can get very large over time, especially if you get a lot of attachments. Even if you delete old messages, the size of your Outlook data file is not reduced accordingly. Your Outlook data files () include all your emails (in all your folders, including sent emails), contacts, calendar appointments, tasks, and notes, as well as their associated file attachments. As you send and receive more emails and attachments, add more appointments to your calendar, and create more tasks and notes, your Outlook data files can easily grow to several gigabytes in size. Mine is one gigabyte, but that’s still pretty large. RELATED: Even if you empty the Deleted Items folder, or have it, the space occupied in the data file is not released. You can, however, reclaim that space by compacting your Outlook data file.

1. How To Reduce Size Of Outlook For Mac 2016 Support
2. How To Reduce Size Of Screen On Computer
3. How To Reduce Size Of Outlook For Mac 2016 Options
4. How To Reduce Size Of Outlook For Mac 2016 Download

Numbers for mac add image to pdf. Here’s how to do that. Step One: Examine Your Accounts and Delete What You Don’t Need Before you go through the compacting process, you’ll want to go through Outlook and delete anything you don’t need. We recommend checking how big your various folders are, so you know what items will free up the most space.

How To Reduce Size Of Outlook For Mac 2016 Support

Remember, you can also delete calendar, tasks, and notes items in addition to emails. To check the sizes of your folders, select the Inbox (or any other folder) in the account (Outlook data file) you want to compact, and click the “File” tab. On the backstage screen, click “Tools” and select “Mailbox Cleanup” from the drop-down menu. On the Mailbox Cleanup dialog box, click “View Mailbox Size”. The Folder Size dialog box shows you the size of each folder in the currently selected account. Scroll through and see which folders are bigger, where you might want to delete items. Click “Close” when you’re done.

To see the size of the Deleted Items folder, click “View Deleted Items Size”. Our Deleted Items folder is not huge, but we should empty it anyway before compacting our data file.

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Click “Close”. You are returned to the Mailbox Cleanup dialog box. If you want to delete more items from your account, click “Close” to return to your account. Select any emails, calendar, tasks, and notes items you don’t want and press Delete. You can also press Shift+Delete to permanently delete the selected items, bypassing the Deleted Items folder. Step Two: Empty the Deleted Items Folder You’ll also want to empty the trash, or “Deleted Items” folder, before continuing.

How To Reduce Size Of Outlook For Mac 2016 Options

To reduce the size of your Outlook Data File (.pst), you can compact the data file. Offline Outlook Data Files (.ost) can't be compacted. See Reduce the size of. From Outlook's main window, click on the File button (top left), and select Options from the Backstage View menu. Pick the Mail settings on the left. Outlook 2016’s Attachments icons are huge Does the huge attachment icon in the header waste too much of your screen real estate? It’s not too bad if you are using a touch screen, since it’s an easy target for big fingers, but the attachment row is twice as large as it needs to be for desktop users. Customize Outlook 2016 Reading Pane Fonts. First, from the Ribbon select the View tab and then View Settings. When the Advanced View Settings window comes up there are two buttons to note that allow changing fonts — Other Settings and Conditional Formatting. Other Settings lets you adjust fonts for column headings, Message Previews and more.

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If there are still items in the Deleted Items folder, there are two ways you can empty the folder. One way is by clicking “Empty” on the Mailbox Cleanup dialog box, if it’s still open. A confirmation dialog box displays making sure you want to permanently delete the items in the Deleted Items folder. If the Mailbox Cleanup dialog box is not open, you can also empty the Deleted Items folder directly in your account on the Mail pane. To do this, first make sure the Mail pane is active. Press Ctrl+1 to open the Mail pane, if it’s not. Then, right-click on the Deleted Items folder in the account you want to compact and select “Empty Folder” from the popup menu.